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Smart Intranet Services

The intranet is a term used whenever the subject of internal communication and collaboration is brought up, but what is an Intranet? in its simplest form, an intranet is an internal website for your organization. 

Intranets increase communication within an organization by granting access to important information, links, applications and documents as well as databases by utilizing applications like Office 365 and SharePoint. This access, wherever your employees are located, increases productivity and efficiency and allows for a higher level of project management. The increasingly important issue of data security is also covered as most modern intranets are set up and run on secure servers, nowadays these are increasingly in the cloud rather than on office-based servers. All the usernames of people who are allowed access to the network are stored to add another level of security. 

Uses of the Intranet 

There are many uses for an intranet, here are a few. 

  • Automating everyday activities such as document handling, HR onboarding, leave applications, etc. 
  • Centralizing and managing important information in a single database. 
  • Making collaboration easier since information can be shared across the entire network, with cloud-access these users can be based anywhere in the world. 
  • Delivering secure, role-based project content and documents to employees based on their position within the company. 
  • Improving internal communication by making employee directories, company news, and organization charts readily available. 
  • Providing fast and easy access to information about company policies, benefits, and updates. 

In a Nutshell

No matter where you work, your company has a lot of information to store. In most cases, knowledge is stored across multiple platforms like email, Word documents, Excel, a drive with shared folders, etc., making finding information a tedious task. Instead, using an intranet system as a central one-stop-shop for all information means it will be easier and therefore more efficient for your employees to find the information they need to do their work. It’s important your intranet has strong search capabilities so teams can quickly locate relevant information. 

Teams like HR and Legal often use intranets to host onboarding material, employee benefits, HR guidelines, and legal policies, but why stop there? 

Information Is the Key to Success

Any team can and should be able to use a system to access and share important information. as Microsoft say, “In order for a company to succeed, all players must understand its goals. Neither long-term nor short-term goals should be confined to upper management meetings. It’s Business 101. Everyone needs to be working toward common goals.” 

Your Business and the Intranet 

As you can see from the illustration above, the benefits far outweigh the initial capital investment, as communication within the workplace is considerably improved. The Intranet structure itself can also be completely built to deliver the tools that your business needs. 

In Closing 

These days, it’s vital that your company has some form of intranet, they don’t have to be costly to set up initially, although of course there will be some outlay, you will soon come to appreciate the benefits of increased productivity, a happier workforce (especially if you integrate social) and an all-round more streamlined organisation. 

Another benefit is that your company can grow with the intranet, it’s not difficult to add more users and assign permissions and this means that, even if you begin with a simple intranet, it can evolve as your company does. 

Payroll, invoicing, HR, stock control are just a few of the benefits that Eureka intranet can automate, freeing up staff to be more productive in other areas and doing away with the need for endless documents which employees often have open at the same, creating conflicting information and therefore confusion. 

There are many benefits to having an intranet for your company, large or small, but for certain, by implementing one you will see an ROI across many areas of your business structure. 

For more information on how Eureka and Microsoft Office 365 can help you please contact us or ask for a demo. 

Ask For a Demonstration

 

You can see just how powerful a work tool Eureka Intranet can be by simply arranging for a demonstration. We will arrange a convenient time to discuss the needs for your business. You won’t be disappointed. Contact us today.


 

Talk with an intranet expert

Whatever you want to know about or products or services we would love to hear it from you. We are always open to discussing a new ideas or features on Eureka Intranet or any of our other products.

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The Eureka smart Intranet is build in Microsoft SharePoint Online and leverages the new modern design, Powers Apps and Flow. Eureka provides organization with an online portal to enable them to work collaboratively and experience digital transformation wherever they are. 

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Insights

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What is an Intranet

FAQS



Managing Your Weekly Work

It’s 5 p.m. and you’re at the pub with your mates when suddenly you realize you forgot to do your timesheet. Do you race back to the office or get flack on Monday? Well, worry no more, with Eureka Intranet’s timesheet module that’s built into SharePoint Online you can now quickly enter your timesheet wherever you are.

Organizing Tasks and Filling in Timesheets

Team Members

To add tasks, give it a name, type, start and end dates, and assign it yourself to keep track of your working week or delegate to the responsible person.

To reconcile your weekly hours, you can modify time spent here.

You can only edit in draft status, once submitted you cannot.

Team Managers

Managers, you can track hours, time off, and statutory holidays all within a convenient dashboard. Managers with admin role can also add tasks for themselves or other members.

Other admin roles include:

  • approve or reject the submitted timesheets
  • add, delete, rename task types
  • add, delete, rename user profiles

Managing Task Type

Managing User Profiles

Explore Simple Timesheets by contacting us here with your enquiries and to request a demonstration.

Talk with an Intranet Expert

Whatever you want to know about or products or services we would love to hear from you. We are always open to discussing new ideas or feature in Eureka Intranet or any of our other products 




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Manage Time Logs the Easy Way

It’s time for you to enjoy hassle-free logging in and out at work with Eureka Intranet’s virtual attendance system.

The In/Out Board is here to automatically record all your time logs, making it easier for you to monitor your attendance regularly anytime, anywhere.

This online time tracking system is integrated into Eureka Intranet’s Personal Page so you can easily see it along with all your other personal stuff. Click here to read more about Personal Page.

The In/Out Board helps the Human Resources (HR) personnel collect time logs for payroll, performance appraisals, or attendance incentive purposes.

How In/Out Board Works

The In/Out Board displays a Time In or Time Out button which you can use to log in and out every day. Once you’ve clocked in or out, the system immediately records your latest time logs as seen in the Recent Logs list.

Check all your time logs when you click the View all logs button.

Eureka’s In/Out Board is available online across all devices so no matter where your employees are based they can still log their time.

Modernize your business by using the simpler In/Out Board, contact us by clicking this link and asking for a quick demonstration.

Talk with an Intranet Expert

Whatever you want to know about or products or services we would love to hear from you. We are always open to discussing new ideas or feature in Eureka Intranet or any of our other products 




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Custom Business Forms

Talk with an Intranet Expert

Whatever you want to know about or products or services we would love to hear from you. We are always open to discussing new ideas or feature in Eureka Intranet or any of our other products 








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Get Connected with the Community Center

Get Connected with the Community Center

The Community Center was designed as a fun way to help drive employee engagement by allowing information to be shared quickly and easily.

Choose from a variety of options to connect with people by visiting internal buy-and-sell pages or sharing places of interest.

Your Community

Here’s where all the action takes place, browse through different highlights of the homepage to see everything that’s been going on within your group.

Marketplace

Marketplace is an easy way to make company apparel available. Easily list items in different categories such as Consumer Electronics, Entertainment & Hobbies, Food & Beverages, Lifestyle, Pets, Real Estate, Specialty Services, Sporting Goods, Parts and Accessories, and Vehicles.

Storefront

Storefront, which is only accessed by administrative users, showcases all official company merchandise. If you want to purchase or list items complete with company logos, official branding, etc., this is the page to use.

Simply post an item with complete details like quantity, size, discount, dimension, sale price, etc.

Places of Interest 

Find places, read or leave reviews. Add comments on various places shared within your group such as hotels, restaurants, meeting places, etc.

Where We’re From

Tell people where you’re from using OpenStreetMaps or live search for hotels, suppliers, etc.

As a manager, you can use this feature to find people for logistics or company activities. Find a place in the search bar or look for people by country. 

You can also use this tool to determine who needs help in times of disasters and calamities or who needs to work on the same project in the same place.

Your Community in All Devices

For remote workers, you can use this page to find suppliers, coworkers, and local amenities on any device.

Start growing your connections with Eureka Intranet’s Community Center by clicking this link and asking for a demonstration. 

Talk with an Intranet Expert

Whatever you want to know about or products or services we would love to hear from you. We are always open to discussing new ideas or feature in Eureka Intranet or any of our other products 








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